Introduction

This policy establishes the guidelines for the creation, validation, updating, and preservation of the editorial metadata of Iuris Dictio, an academic journal published by USFQ PRESS, the publishing house of Universidad San Francisco de Quito (USFQ).

Its purpose is to strengthen academic integrity, editorial traceability, technical interoperability, and the international visibility of published content.

Scope

This policy applies to all content published in Iuris Dictio, including research articles, essays, dossier contributions, miscellany, and other editorial formats.

Principles

Metadata management in Iuris Dictio is governed by the following principles:

• Consistency and accuracy of academic information.
• Transparency in editorial processes.
• Persistent identification of published content.
• Compatibility with international interoperability standards.
• Continuous updating of records.
• Preservation of the editorial history of each publication.

Metadata Elements

All accepted manuscripts must include complete information necessary for their identification, retrieval, and citation. This includes, where applicable:

• Article title in the original language and its English version.
• Abstract in the original language and in English.
• Keywords in both languages.
• Full names of the authors.
• Properly standardized institutional affiliation.
• City and country of affiliation.
• Persistent author identifiers (ORCID) and, where applicable, institutional identifiers (ROR).
• Academic contact email address.
• Editorial process dates (submission, acceptance, and publication).
• Identification of the editor responsible for the process.
• DOI assignment.
• Conflict of interest statement.
• Statement on the use of artificial intelligence tools.
• Coverage.
• Subject.
• Rights.
• Source.
• Type.

Responsibilities

Authors

Authors are responsible for providing accurate, complete, and up-to-date information, and for ensuring the correct correspondence between the submitted metadata and the manuscript content.

Editorial Team

The editorial team oversees the consistency, quality, and adequacy of metadata in accordance with the journal’s policies and academic publishing standards.

Technical Team

The technical team ensures the proper implementation, registration, and dissemination of metadata through editorial management platforms (OJS), persistent identifier systems, and indexing services.

Updates and Modifications

Any changes made after publication (corrections, revised versions, retractions, or other updates) shall be documented through separate records linked to the original document by means of persistent identifiers.

This procedure ensures editorial traceability and preserves the complete publication history of each work.

Alignment with Other Policies

Metadata management in Iuris Dictio is directly linked to its editorial ethics, peer review, and content update (Crossmark) policies, forming part of an integrated system aimed at ensuring the quality and reliability of scholarly output.

Validity

This policy shall be periodically updated in response to the evolution of international scholarly publishing standards and the editorial needs of the journal.